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This article explains how to print customized lists of your Google Calendar Events using GCalToolkit, and export them in spreadsheet format. To start with, here's a short video of how this can be done with GCalToolkit
If you came here looking for very basic Google Calendar printing then you'll want the "MORE" button, then "PRINT":
You can also choose to print the "Month" or "Week" view, or an "Agenda" view which displays the event range you have selected in a list. You can also change the font size, and print in black and white to save on expensive color ink. On the same subject, remember to print in "Draft" mode if you don't need a high quality copy.
That's all fine if you just want to print a copy of what you see in Google Calendar, but if you want to export custom lists of events filtering by keyword, type of event (free only, private only, all day only etc.) then GCalToolkit can help you. Use GCalToolkit to display or hide the columns you wish to print - very useful if you want to print out the full description field for each event, or the location, the busy/free status etc. You can also export in the TSV format, a spreadsheet format similar to CSV but using "tab" to instead of "comma" in the file. You can open and edit the output file with any text or spreadsheet software such as OpenOffice, Google Documents or Excel.
GCalToolkit allows you to print the events displayed, either to paper or to PDF if your system supports this option. Windows 10 users should have "Microsoft PDF" as a printer option; for more information about printing to PDF on Windows please see this article. Right-click the column headers to hide or show columns, click/drag the column header dividers to resize to your liking, and adjust the "Row Height" in Options -> Display if you want to print multiline event Descriptions:
If you do not have PDF printing on your system you can use CSV to export from GCalToolkit - this will save a file complete with the columns you have selected to display in the program. By opening the CSV file and configuring the "Date" column as a date in OpenOffice or Google Sheets, for example, you can change the date format to include the week day, omit the time and so on.
When you load your calendar into GCalToolkit you can select the option "Download Date Range as Single Events", although this is not recommended (for quota reasons) unless you need to or print every instance of all repeat events, or need to delete multiple singles duplicating repeats. With this option the entire repeat series of every repeat in the date range will be displayed. By default, i.e without checking this option, a repeat event is a single row in GCalToolkit - but you can right-click on any event to expand its series to multiple single events... or select multiple events and use the "Edit" menu option, "Download Repeat Series". Repeat events have a black border around the Start. Right-clicking events also allows you to view them in Google Calendar directly.
Where you go from here is up to you: GCalToolkit helps you export the raw data that you need so that you can format the spreadsheet display to your heart's content. Let me know how you get on. Download GCalToolkit today below or from the "Download" page of this website.
GCalToolkit has many uses in addition to creating event lists:
- Repair calendar sync problems and undo iCal import
- Delete/Edit multiple calendar events based on date, type or content
- Bulk edit event reminders, busy/free, privacy etc.
- Export customized agenda event lists as CSV for printing or spreadsheets
- Multiple Copy/Move/Shift events between calendars
- Safe and Secure: uses OAuth 2.0 and the latest Google Calendar API
- UNLIMITED HELP from a Google Calendar expert
- 100% Satisfaction - Money Back Guarantee!
The free version of GCalToolkit is fully functional for small calendars, and will download 500-600 events maximum for larger calendars.
The free version of GTasksToolkit lets you organise, delete and create Google Tasks, but does not allow some advanced features such as import/export and view/restoring deleted Tasks.
GCalToolkit no longer requires Java (from October 2020) because the necessary files are included with the installer. The last version which supports Windows XP is version 1.36 which runs on Java 1.8 or later, as does GTasksToolkit. If you are still using 32bit Windows please download the 32bit version of GCalToolkit here
During installation your browser might block pop-ups, and you may have to "Allow Download" before your browser prompts you to SAVE or RUN the installer.
You may see Windows SmartScreen display a warning when trying to download the installer; click on "More Info' and you'll see a button to "Run Anyway". When you run the installer you will be informed that the software is signed by a verified publisher.
macOS and Linux
On macOS please download and double-click the DMG installer then drag GcalToolkit onto the Applications icon or to your Applications folder.
To run GCalToolkit or GTasksTookit as Java applications on any platform please download the Linux version. If you have problems please update your Java installation to at least JAVA 9 for the best results, especially with high resolution screens. The zip file contains a "lib" folder containing the files needed to run the program - no installation is necessary, just decompress the ZIP anywhere on your machine then double-click the GCalToolkit.jar file to run the software, or create a link to GCalToolkit.jar on your desktop/start menu. If you don't have a recent version of Java then I recommend using AdoptOpenJDK at https://adoptopenjdk.net/installation.html?variant=openjdk11&jvmVariant=hotspot
Cracks and Serials
If you came here looking for cracks or serial... you have come to the right place ;-) Before you do something as stupid as installing a keygen on your precious machine, I can save you the trouble as I have tested most of the cracks and serials on youtube and torrent sites: not only will none of them actually get you GCalToolkit or GTasksToolkit for free, but without exception they install malware and/or spyware to your machine which could put your computer and Google account at serious risk. If you really are too poor to pay for the tools you need, then please drop me a line explaining your situation, and what you could offer do for in lieu of payment - the worst thing that can happen is that I might say no.
Full version licences are valid for one household on unlimited Google Calendars. The full version allows you to process all events on your Google Calendars. Please keep your account details private: Google places a limit on the number of daily requests software such as this can perform, and the GCalToolkit server will detect multiple installations so abuse may result in account restrictions. For use within one household or by a single business user you may use a "Personal" licence - otherwise you should purchase an "Enterprise" license.
www.gcaltoolkit.com is not affiliated with or endorsed by Google Inc.
GOOGLE is a trademark of Google Inc
For help unlocking the full version and connecting to Google Calendar please see the "Desktop Guide"
Video Instructions for Using GCalToolkit
Important Notes & FAQ
GCalToolkit is a very powerful tool, and should be used with caution: Please backup your Google calendar to iCal before you start (in Google Calendar "Settings" > "Calendars" > "Export"), and take the time to learn how GCalToolkit works before you use it on mission-critical calendars.
The Google Quota:Google Calendars has a daily (and maybe weekly) quota system that limits accounts to approximately 18,000 events downloaded/edited/deleted within a 24 hour period. Accounts with mass duplication issues will often hit this quota limit during faulty syncing and exhibit unusual behaviour such as slowness, problems creating new calendars, and problems exporting a backup as zipped iCal files (the surest sign of quota problems). The solution is to disable ALL syncing with Google Calendar (or simply change your Google Account password), and be patient. Google will usually reset your quota within 24 hours, at which time you should immediately create an iCal backup of your calendar data (regardless of duplicates), and then start cleaning up your Google Calendar with GCalToolkit as described on the rest of this website.
If you experience problems when using GCalToolkit on large calendars then please bear this in mind - if the problem persists please send me an email or use the contact page to get in touch, and include as much detail as possible about your situation.
Using GCalToolkit with other calendar software
If you use Outlook®, iCal, Sunbird or any smartphone (Android, iPhone, Blackberry...) that can sync to Google, then you can set up 2-way sync between your calendar and Google Calendars to take advantage of the power of GCalToolkit - this means that you can delete duplicates, mass edit, mass delete, search/replace, shift events, spreadsheet export etc. in nearly any calendar software using GCalToolkit. Please read the "Desktop Guide" for more information on the full editing power of GCalToolkit.
If you have an iCal (.ics) or .csv calendar file with duplicates that you need to remove, or multiple events that you need to delete, simply import the file into a blank Google Calendar, then use GCalToolkit to remove the duplicates, or edit/delete multiple events. When you are finished, export the result as a new iCal (.ics) file to be imported into whichever calendar software you use. If you use the Mac "Calendar" software formerly known as iCal... you can either export an iCal (*.ics) file and import it to Google Calendar for editing with GCalToolkit, or set up 2-way sync with Google Calendar instead.
For information on downloading and installing GCalToolkit please visit the Download page
Manage unlimited Google Calendars
- Free Trial: Download the desktop software
- Full Version €19: 1 month licence and support
- Full Version €29: 1 year licence, free updates and support
- Full Version €59: LIFETIME* licence, free updates and support
- Enterprise €99: As above + 10 installs, priority support and your own API Quota if required
- Secure payment on PayPal - most Credit Cards accepted, no Paypal account needed
- GCalToolkit runs on nearly any device: Windows, macOS and Linux
- GCalToolkit works on any platform which supports Java (Windows XP only runs on version 1.3.6)
- Unlimited help & technical support for all full version users
- Help & advice for any Google Calendar problem!
Full version licences are valid for one household on unlimited Google Calendars. The full version allows you to process all events on your Google Calendars.
Please keep your account details private: Google places a limit on the number of daily requests software such as this can perform, and the GCalToolkit server will detect multiple installations so abuse may result in account restrictions. For use within one household or by a single business user you may use a "Personal" licences - otherwise you should purchase an "Enterprise" license.
Please Note: If support requests exceed a certain limit I will have to remove the "Lifetime" licence
The trial allows you to process 500 events
(* i.e the lifetime of GCalToolkit)
New Features in version 2
GCalToolkit v2 has many fantastic new features to help you repair and maintain Google Calendars, such as Meet management, RRULE editing, Dark Mode, Modified date, in addition to the v1.x features such as mass color edits, fully customizable column views and spreadsheets, adding prefixes/suffixes, case sensitive filtering (and regex support), mass editing of busy/free status, mass editing of the "guests can modify" field, a "shift" events option in the "Copy/Move" menu to allow you to duplicate groups of events (such as a work shift) that do not lend themselves to regular repeat event rules... and many more improvements and additions to make calendar maintenance and repair with GCalToolkit easier and more powerful than ever before.
Q: What is the easiest way to delete all my Duplicates from Google Calendar and synced devices?
A: Install and run GCalToolkit, follow the simple steps to load your Google Calendar, check the number of duplicates detected, then click "Save" and wait. That's it!
Q: What does "Quota Restricted" mean?
A: Google Calendars has a mysterious quota system that limits accounts to approximately 18,000-20,000 events created/edited/deleted within a 24 hour period (although it is sometimes 9,000 events, and there may be weekly quotas too). If you experience problems when using GCalToolkit on large calendars, especially if you have had syncing problems that created duplicates, then please bear this in mind. Quota is usually reset by Google every 24 hours, although some users with very large calendars (>20,000 events) and sync problems have sometimes had to wait up to 9 days for the quota to be reset... Symptoms of Quota problems include failed GCalToolkit downloads, failed deletes/edits, sluggish calendar behaviour in the browser, problems creating new calendars, problems "Exporting" Google calendars in "Settings" > "Calendars".
if the problem persists please use the contact page to submit a support request, including as much detail as possible about your problem.
Q: I can't even "Export" my calendars from Google Calendar Settings > Calendars!
A: This is the most sure sign of the quota problems described above - as you approach the quota limit, GCalToolkit may only be able to download parts of your calendar even though browser behaviour appears normal; if you are unable to "Export" in a browser then you have a serious quota problem - please contact me for information on who to contact, where to leave help requests, and exactly what to say.
Q: GCalToolkit is not working, and I do not think it is a Quota problem.
A: Please check that your firewall or other security software is not blocking GCalToolkit from accessing the internet, and that you have a stable internet connection. Office networks can be troublesome - in some cases you may have to ask your network administrator to modify the network settings to allow the Desktop version of GCalToolkit to work correctly.
Q: How do I delete all my Duplicates using the Desktop Software?
A:When you download a calendar all the duplicates are automatically marked "To Be Deleted" and will be colored red. When you click the blue "Save" button all the duplicates that have been detected (within the events that you downloaded) will be deleted from Google. The total number of events, and the number of duplicates is displayed top right - and you can click "Preview Changes" to see a list of the duplicates that will be deleted before you Save.
If you change your mind and wish to restore the duplicates that you deleted, go to Google Calendar Trash and restore the events.
If your duplicates are not detected, please change the duplicate detection settings in the "Options" menu, "Duplicates" tab. This allows you to relax the duplicate detection rules to include any events with only the same title & start time, for example. Sometimes you may have duplicates that are not detected because the repeat rule is formulated slightly differently by some syncing software, or there is an invisible space in the Location; this option lets you ignore these differences.
Q: My Calendar is not in Google Calendar - can I still use GCalToolkit to remove duplicates and edit my calendar?
A: Yes. If you are use Outlook®, iCal, Sunbird or any smartphone (such as iPhone, Blackberry or Droid) that can sync to Google, then set up 2-way sync between your calendar and Google Calendars to take advantage of the power of GCalToolkit - this means that you can delete duplicates, mass edit, mass delete, search/replace etc. in other calendar software using GCalToolkit as long as it will sync, or you can import the calendar to Google Calendar. Please see Google Sync for more information on how to sync with Google Calendars.
Alternatively, if you have an iCal (.ics) or .csv calendar file with duplicates that you need to remove, or multiple events that you need to delete, simply import the file into a blank Google Calendar, then use GCalToolkit to remove the duplicates, or edit/delete multiple events. When you are finished, export the result as a new iCal (.ics) file to be imported into whichever software you choose to use.
Q: Today I imported/synced another Calendar to Google and now my calendar is a complete mess! Can GCalToolkit help?
A: Yes! GCalToolkit can filter events by the "Created" date/time to delete a specific Import/Sync (see "Delete Selected Events" below).
For example, if a failed import attempt mixed two calendars together in a single Google Calendar, you can delete all events that were created by the failed import without affecting your pre-existing data, even if the dates and times are all mixed up together. Or, if you sync another calendar to your Google Calendar and then need to delete data that has been mixed in with your existing data, simply load up your Google Calendar in GCalToolkit, and filter the events by "Created" date and click the "Delete Selected Events" button in GCalToolkit to mark all the highlighted events for deletion and then "Save". Hey presto! All events created during the last faulty sync/import will be deleted leaving all your previous data intact. Please note that the "Created" column refers to the date and time that an event was initially created in Google Calendars - only events that are created (not modified) during syncing, and any events created during an import, can be deleted in this way.
Q: I made changes to my Google Calendar using GCalToolkit Desktop Software, closed the program then went to Google Calendars in my browser and saw that I had made mistakes - what can I do?
A: You did make a backup before you started, didn't you? Some things can be reverted in GCalToolkit as long as you have not yet closed the program. For example, you can undo edits to Titles, Descriptions and Locations using "Set Original Texts" in the "Edit Selected Events" drop-down box. You can do the same with RRules, Guests, Colours, Privacy, Busy/Free etc. However, you cannot undo copy/move operations, or recreate Meets with the same Meet IDs.
Please note that if you have edited your Google Calendar manually in your browser since you used GCalToolkit to edit/delete then you may see unexpected results because GCalToolkit would be trying to work with an outdated copy of your calendar.
Q: I'm using the trial version of the Desktop Software to delete my duplicates - why can I still see some duplicates this month?
A: The trial version only downloads 500 events: any repeat event from BEFORE this period will NOT display, and if these are duplicated then they will not be detected. To be 100% sure that all your duplicates are removed, please purchase and unlock the full version. If you still have trouble, adjust the duplicate detection rules in the "Options" menu.
Q: Can I change the order in which the events are listed in GCalToolkit?
A: Yes. You can click at the top of most columns to order the events - for the title, summary and location columns this will put the events in alphabetical order; click again to reverse the order. Under "Events" you can choose whether to display only all day events, only all day repeats, only singles, only timed singles...
Q: I get an error message when trying to load my calendar.
A: Google Calendars servers are sometimes busy... so if you see ERROR 403 or 404 please wait a minute and try again. If the problem persists for a few hours then you should check that you have a stable internet connection, and that nobody else is logged in and editing your Google Calendar account. If that doesn't help, try another Google Calendar to see if that particular Google Calendar has a problem - you may have corrupt events or another issue that is preventing GCalToolkit from downloading that calendar. Please do not hesitate to contact me for help on the contact page, including as much detail as possible about your problem.
Q: How do I "Unlock" GCalToolkit Full Version?
A: First you need to register on this site (use "Login with Google" for the easiest registration option) and follow the payment instructions. All payments are made on Paypal for security reasons - but you do not need a PayPal account to purchase GCalToolkit; most credit cards are accepted too. Once your payment has cleared you can Unlock as follows:
1) Install and run GCalToolkit
2) Either fill in your details in the "Registration" window which shows every time you click "Fetch Events", or click "Options" in the Menu and open the "Licence" tab
3) Enter the Email and Invoice number that you received after payment.
4) Click "Save" and restart GCalToolkit.
Q: I registered, purchased and "Unlocked", but GCalToolkit is still in Trial Version. What should I do?
A: Please check your internet connection was active, and copy/paste your email address and invoice number. If that still does not work, please contact me on the "Contact" page for help with details of your system and any error messages.
Q: I purchased GCalToolkit but I would like a refund.
A: Please get in touch explaining exactly why you wish a refund.
Q: Will you communicate my email address to others?
A: Never. You may get the occasional update from me, nothing more.
GOOGLE is a trademark of Google Inc
Thank you for purchasing GCalToolkit!
To get started you can now unlock the software with the email address that you used to register on this website and the password that you chose.
Please do not hesitate to contact me with comments, complaints, suggestions, bug information etc.
If you have any problems with GCalToolkit please get in touch right away for step-by-step help.
If you need only to delete duplicate events or a range of dates (start dates or created date) then GCalToolkit Online is probably best suited to your needs; it is very fast, and requires no installation.
For finer control and advanced functions such as mass event editing, custom spreadsheet exports, and mass copy/move/shift then please use GCalToolkit Desktop on Windows, OS X (Intel Mac) or Linux.
If you purchased the "Calendar Repair" service, please contact me to start the repair process.
If you purchased the "Enterprise Version" and require a custom build using your Google API credentials, please contact me for further details.
GCalToolkit is a very powerful tool capable of deleting or editing your ENTIRE GOOGLE CALENDAR. PLEASE back up your calendar as an iCal file (under Google Calendar Settings, Calendars, "Export") before using GCalToolkit.
NO EVENTS ARE DELETED OR EDITED UNTIL YOU CLICK "SAVE", REPEAT EVENTS ARE A SINGLE ROW IN GCALTOOLKIT
It is also important to understand that repeat events are defined by a single row with a repeat rule in the "RRULE" column. You can right-click repeat events and select "Download Repeat Series" to download each occurence of a repeat event, or you can do this from the main menu for multiple events.
If you did not download GCalToolkit from this website, please install the latest version from the Download page. If GCalToolkit does not work as expected, please first read the "Google Quota" section at the bottom of this page. Please note that the Trial Version is limited to a maximum of 500 events.
Step 1: Connect to Google Calendar
Before using GCalToolkit you need to connect to your Google Calendar and download a calendar.
First click "Connect to Google Calendar" and your default browser will open so that you can authorize GCalToolkit to modify your calendars and access Google Drive (GCalToolkit can attach Google Drive files to calendar events en masse). The window on Google's website will look like this:
Step 2: Fetch Events
Once you have logged in you will see the list of your Google Calendars and you are ready to select one, or several, and click "Fetch Events".
In the Full Version of GCalToolkit you can choose to download "Download Date Range as Single Events". This will expand all repeats to display as multiple single events, and will therefore also display events that are part of a repeat series starting before the selected date range. (Please see "Google Quota" below). Use this option if you want to export events to a spreadsheet with multiple entries for your repeat events, or delete singles that duplicate repeats.
Step 3) Unlock GCalToolkit or run the trial version:
Fill in the email address with which you registered on www.gcaltoolkit.com, and your Invoice ID. The Invoice ID can be found in the confirmation email that was sent after payment, on your PayPal receipt, and on the "Membership" page when logged in to gcaltoolkit.com. Alternatively you can use your www.gcaltoolkit.com password, as in earlier versions of GCalToolkit.
Step 4) The GCalToolkit EVENTS WINDOW:
NO EVENTS ARE DELETED/EDITED UNTIL YOU CLICK "SAVE"
"SAVE" to Delete Duplicates
If your aim is simply to remove duplicates, you only have to click this button to remove all the duplicates detected by GCalToolkit.
This button applies all the changes to your Google Calendar. You can interrupt this process if necessary by clicking the "Cancel" button. The totals top right keep you informed as to the changes that have been made, and those that will be made when you hit "Save" - use "Preview Changes" to check what will be changed before you do so.
EVENTS WINDOW OVERVIEW: GCalToolkit displays a list of all the events downloaded, including the Title, Summary (Description/Note), Location, Start and End Times/Dates (All Day Events are GREY), whether the event is a repeat (unless you downloaded with the option "Display Repeats from Earlier Events" above). The events window displays all the downloaded events unless you have applied event, date or text filters, or if you have clicked "Preview Changes", in which case all the events that are to be changed in your Google Calendar will be displayed. You can click on column headers to sort alphabetically etc and resize the columns and rows, and right click on the column headers to choose which columns to display or hide. This also hides columns when exporting to a spreadsheet.
"Detect Duplicates": When you download a calendar all the duplicates are automatically marked as "Duplicates" and "To Be Deleted" as soon as you click "Save". If you choose "Keep Visible Events", thereby unmarking all visible events (including duplicates) for deletion, you can reselect the Duplicates for deletion with this function.
"VISIBLE" vs "SELECTED": Events that display in the main scrolling window are said to be "Visible" - you use filters etc to configure which events display in this window, with a view to deleting or editing them en masse. "Selected" means that the events have been highlighted and appear with a blue background. Select events by either by using the buttons, clicking on a row, ctrl-clicking or shift-clicking to select multiple rows, and click-dragging to select (or deselect) a range of events.
"Preview Changes" / "Resume Editing": This displays all the events that will be changed (regardless of your filters) when you click "Save". Click again to "Resume Editing", with your filters applied as before.
"Back to Calendars": Return to the Main Screen to log in to a different Google Account, or download other calendars.
File Menu > "Save as Spreadsheet": This saves an Spreadsheet (.xls) or CSV (.csv) file containing only the visible events, subject to the Event types chosen, any filters that you have applied, and the columns you are viewing. To open in Excel you may need to choose "Import" and specify "Unicode UTF-8" and "Comma Separated".
FILTERS: Used to display only the events that you wish to edit, delete from Google, or export as a spreadsheet
"Filter Events": Select This updates the events list according to the DATE and TEXT filter settings above the button. The dropdown lists below allow you to filter, in addition to DATE/TEXT,by the type of event (repeats, singles, all day/timed, and visibility).
Select the Date / Text checkboxes first, then select dates or enter the text to filter, then click "Apply Filters" to display only the relevant events. Set a filter to "No Text Filter" or "No Date Filter" and click "FILTER EVENTS" to return to display all the downloaded events with no filters (apart from the event types chosen below). You should use filters in conjunction with "Delete Visible Events" and many other functions in the "Edit Selected Events" menu. You can also use Regular Expressions to both Filter and Search/Replace in Titles, Descriptions and Location fields.
"Delete Visible Events": All the events that are visible in the entire main scrollable window will be marked for deletion. This only applies to visible events - subject to any date and text filters that you may have applied, and to the main "Display EVENT" types that have chosen to display.
"Keep Visible Events": Any visible events, including duplicates, that are marked for deletion will be unmarked, and will not be deleted when you save to Google. Again, this only applies to visible events - subject to any date and text filters that you may have applied, and to the main "EVENT" types that you have chosen to display.
"Delete Selected Events":Any selected rows will be marked for deletion. To select multiple rows either hold down the "Control" key and click multiple events, or click the first event of a given range then hold down the "Shift" key and click the last event in the range. You can also click and drag with the mouse to select a range or events and then hold down the "Control" key to deselect events selected on subsequent clicks. This can be used in conjunction with ordering - simply click certain column headers to order events by that column, e.g "Created" date or "Start" date.
"Keep Selected Events": Any selected rows will be unmarked for deletion.
"Delete All Duplicates": When you download a calendar all the duplicates are automatically marked as "Duplicates" and "To Be Deleted" as soon as you click "Save". If you choose "Delete No Visible Events", thereby unmarking all events (including duplicates) for deletion, you can reselect the Duplicates for deletion here.
"Search/Replace": Replace any text in the Title, Summary or Location of all the visible events. You can choose to apply this to selected events, visible events, or all events - subject to any event, date and text filters that you may have applied. Full Regular Expressions can be used, with groups '()' in search terms referred to as $1 etc in 'Replace'. Please refer to standard RegEx tutorials.
"EDIT SELECTED EVENTS"
This contains many useful functions to mass edit selected events. Change hidden events properties, attach Google Drive documents with just a filename in the description such as "<MyDocName>", revert changes to text fields, update/revert free/busy status, reminders, and more.
Auto Attach Google Drive Files:
To attach files you need to add a filename of at least 4 letters/numbers between the tags you define in the Options > Attachments; by default you can use <> so to attach a file called 'test' you would put <test> anywhere in the location or description. The first match in Google Drive whose title contains the text you tagged will be attached, and the tags replaced or not, according to your Options.
You can also add multiple files,by using, for example, <invoices-2017-001-012> or any variation that has two hyphenated groups followed by two more to specify the range. The above example will attach all files matching the name "invoice-2017-001", "invoice-2017-002", "invoice-2017-003"... The tags that you added can be replaced with an indicator <+12 invoices-2017>, again configured in Options > Attachments. Once you have added the tags in the descriptions/locations for your events you need to select all the items in your calendar that you want to tag (or just select/highlight all events by selecting an event and clicking ctrl-a), select the auto-attach option in the "Edit Selected Events" dropdown list as shown in the attached photo, and click "Apply". Your files should now be ready to link, which you do by clicking "Save".
Toggle "Busy" setting: Once you have used the filters to display (or you have manually selected) a group of events you can select these to switch the Free/Busy status of all the events at once.
Toggle "Guests Can Modify" option: When sharing events or entire calendars this enables you to make mass changes to the access accorded to guests, allowing them (or not) to make changes to events.
Apply Default Reminder: Use this to set many events to the Google Default Reminder that you have configured in the Google Calendar Settings.
Delete Reminders: If you've read this far then you've got the hang of this by now :-)
Repeat events are displayed with a black border around the Start column. You can expand repeat events to multiple singles: first select a repeat, then right-click and choose "Download Repeat Series". To do this for multiple events first select all the events you wish to download, then click the Edit menu, and select "Download Repeat Series". The original repeats will be replaced by single instances of every occurence, which can be deleted, edited etc.
OPEN IN GOOGLE
Right-click any event and click "Open in Google Calendar" to view the event in your default browser - you must be logged in to the correct Google account in the browser for this to work.
Once you have used the filters to display (or you have manually selected) a group of events you can use this to copy all the displayed or highlighted events into a different calendar (which you must create first in Google Calendar "Settings"). If you "Move" events the original will be cloned, and then deleted once successfully copied; Copy and Move keep all information intact except Guests, which are removed by default for Copy unless you check the option "Add Guests On Copy", and preserved by default when Moved unless you uncheck the option "Add Guests On Move". You also have an option to shift the chosen events forwards or backwards in time during the copy/move, and a "Multiple Shift" option for Copy; this feature can be used, for example, to duplicate an entire work shift one or many times. The latest version of GCalToolkit can shift any type of event accurately, including updating exceptions to the repeat series, UNTIL dates when specified instead of the number of repeats, and BYDAY days for weekly events.
The OPTIONS Menu
"Duplicate Detection": The rules for duplicate detection can be relaxed to include any events with exactly the same title & start time, or any other criteria - select "Duplicates Tab" in the Options menu in the Events Window.
"Set Preferred Calendar": If you have downloaded multiple calendars and there are duplicates across several of them then GCalToolkit needs to know in which calendar you would like to keep the original event. By default this is your main calendar - in this window you can choose a different calendar as your "preferred calendar".
Other settings here include whether to keep Guest information intact when performing COPY and MOVE, visual themes, and your LICENCE registration details for the full version.
How to clean up failed Syncs/Imports
GCalToolkit lists events in rows and columns - you can change the order of the events by clicking at the top of a column. This allows you to click the "Created" column header to order your events by the date that they were created/imported/synced to Google Calendars, and then use multiple selection (ctrl/shift click + "Delete Highlighted Events" from the Edit menu) to delete an Import/Sync.
For example, if a failed import attempt mixed two calendars together in a single Google Calendar, you can delete all events that were created by the failed import without affecting your pre-existing data. Or, if you sync another calendar to your Google Calendar and then need to delete data that has been mixed in with your existing data, simply load up your Google Calendar in GCalToolkit, then click the "Created" column header to order the events by "Created" date. Next select the first event row created at the time of the sync, hold down the "shift" key and click the last event row of the rogue sync. Finally hit "Delete Selected Events" button in GCalToolkit to mark all the highlighted events for deletion and then "Save". Hey presto! All events created during the last faulty sync will be deleted leaving all your previous data intact. Alternatively, you can use the DATE filter in conjunction with the "Created Date" option, but this is less accurate so you may have to manually deselect some events (you can only specify the DATE, not the TIME in the filters)
Introduction to the "Google Quota"
Google Calendars has a quota system that limits accounts to approximately 18,000 - 20,000 events edited/deleted within a 24 hour period. If you experience problems when using GCalToolkit on large calendars then please bear this in mind - if the problem persists please contact me on the contact page. Please note that if you have recently had a problem involving the creation of large numbers of duplicates then you may already be at, or near, your daily quota; if this is the case, be sure to first remove the source of the duplicates (usually Blackberry or Outlook syncing) and wait 24 hours for your quota to be reset before using GCalToolkit.
What can GCalToolkit do for you?
- Load multiple calendars from a Google Calendar account. This allows you to remove duplicates that are spread across several calendars (and select a "preferred calendar" in which to leave the original event), and search, delete, view or export events across multiple calendars within a single account.
- Make mass changes to event titles, descriptions, locations, repeat rules (RRULE), meets, "busy/free" status, colors, privacy, "Guests Can Modify", guests, attachments and reminders based on your chosen filters and/or manual selection.
- Copy/Move events between calendars within an account. This allows you to split a calendar into several secondary calendars. For example, you can move all events with "Birthday" in the title to a new "Birthdays" calendar... or move all your "Busy" events into a separate "Busy" calendar... or put all your repeat events into a "Recurring Events" calendar.
- Shift events forwards or backwards in time, and create duplicate events to repeat at regular intervals: when you copy/move you can check the option "Shift Events" to change the time/date of all the highlighted/visible events. This lets you replicate days, weeks or even entire months without having to copy each event by hand. This can be very useful for rescheduling timetables or work shifts that follow patterns that do not work well with ordinary repeats. Although this function can also be used to create "fake" repeats please consider using genuine repeats whenever possible. The shift function will also allow you to change the time/date for repeat events, and will even shift exceptions to repeat rules and end dates defined by a date; as usual please back up first, just in case.
- Make mass changes to your reminders: With GCalToolkit you can reset thousands of reminders to either the default reminder (pop-up, email to be configured in your calendar settings), or no reminder at all.
- Case Sensitive/Insensitive text filtering with positive or negative search, and regex support
- Automatically attach Google Drive files to calendar events (see options for help)
- Column hide/show and sorting for most event properties
- Totals display for edits/deletes/copy/move etc
- Improved logic to eliminate unnecessary event updates
- Colour coded cell backgrounds when events are marked for edit, copy, move, delete etc.
- Total control of spreadsheet output columns
- Sort, filter and edit with any criteria: e.g set all meetings before 2017 to private and move them into a different calendar
Please export your Google Calendars as an iCal File (under Settings > Calendars > "Export") BEFORE using GCalToolkit - the software doesn't make mistakes, but you might.... and GCalToolkit is too powerful to use without making a backup first.
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