GCalToolkit removes duplicates from your Google Calendars and cleans up failed imports & syncs in a few clicks.
GCalToolkit is a very powerful tool capable of deleting or editing your ENTIRE GOOGLE CALENDAR.
PLEASE back up your calendar as an iCal file (under Google Calendar Settings, Calendars, "Export") before using GCalToolkit.
If you did not download GCalToolkit from this website, please install the latest version from the Download page.
Introduction to the "Google Quota"
Google Calendars has a quota system that limits accounts to approximately 18,000 - 20,000 events edited/deleted within a 24 hour period. GCalToolkit allows you to save your session if you reach this limit so that you can continue working on a session as soon your Quota has been reset (usually 24 hours). If you experience problems when using GCalToolkit on large calendars then please bear this in mind - if the problem persists please contact me on the contact page. Please note that if you have recently had a problem involving the creation of large numbers of duplicates then you may already be at, or near, your daily quota; if this is the case, be sure to first remove the source of the duplicates (usually Blackberry or Outlook syncing) and wait 24 hours for your quota to be reset before using GCalToolkit.
Step by Step Guide:
Step 1: LOGIN and Open DOWNLOAD or SESSION
Before using GCalToolkit you need to connect to your Google Calendar and download a calendar.
If you have already downloaded a calendar you can "Continue a Previous Session" - if you have edited the calendar from the Web interface to Google Calendars, or deleted the calendar then you may see strange behaviour... so be sure to download a fresh copy using "Download and Edit a Google Calendar" if this is the case.
Click "Unlock the Full Version" for instructions on how to unlock all the functionality of GCalToolkit.
Click "Remember Me" to remember your Google Account - your password can not be stored for security reasons, and is ONLY send to Google using SSL encryption.
Once you have logged in you will see the list of your Google Calendars, or your existing Sessions (if you have already downloaded calendars) and chose to open a Session on the Main Screen above.
In the Full Version of GCalToolkit you can choose to download "All Events" or events that start within any date range. In the Trial Version you are limited to 3 months before and after the current date.
In the Full Version you can also select "Display Repeats from Earlier Events" - this will expand all repeats to display as multiple single events, and will therefore also display events that are part of a repeat series starting before the selected date range. (Please see "Google Quota" above). Use this option if you want to export events to a spreadsheet with multiple entries for your repeat events, or delete singles that duplicate repeats
Step 3) The GCalToolkit EVENTS WINDOW:
THE EVENTS WINDOW: GCalToolkit displays a list of all the events downloaded, including the Title, Summary (Description/Note), Location, Start and End Times/Dates (All Day Events are GREY), whether the event is a repeat (unless you downloaded with the option "Display Repeats from Earlier Events" in Step 2) above. The events window displays all the downloaded events unless you have applied event, date or text fiters, or if you have clicked "Preview Changes", in which case all the events that are to be changed in your Google Calendar will be displayed. You can click on most column headers to sort alphabetically etc and resize the columns and rows.
APPLYING CHANGES TO GOOGLE: NO EVENTS ARE DELETED UNTIL YOU "SYNC TO GOOGLE"
"SYNC TO GOOGLE": This button applies all the changes you have configured to your Google Calendar. You can interrupt this process if necessary by clicking the "Cancel" button. To UNDO any changes you have made you can either choose "Keep Visible Events" with no filtering, or click "Undo Visible Text Edits" (again with no filters) from the EDIT menu, and "Sync to Google". The totals top right keep you informed as to the changes that have been made, and those that will be made when you hit "Sync to Google" - use "Preview Changes" to check what will be changed before you do so.
"Preview Changes" / "Resume Editing": This displays all the events that will be changed (regardless of your filters) when you click "Sync to Google". Click again to "Resume Editing", with your filters applied as before.
"Main Screen": Return to the Main Screen to log in to a different Google Account, or switch between Downloads and Sessions in Step 1)
"New Download" / "New Session": Save the current session for later use, and return to the Download/Session Screen in Step 2).
"Export as Spreadsheet": This saves an Spreadsheet (.xls) or CSV (.csv) file containing only the visible events, subject to the Event types chosen, and any filters that you have applied. To open in Excel you may need to choose "Import" and specify "Unicode UTF-8" and "Comma Separated".
FILTERS: Use them to display only the events that you wish to edit, delete from Google, or export as a spreadsheet
"Events": Select which types of event you wish to display, or hide.
"Advanced Filters": Select the Date / Text checkboxes, select dates or enter the text to filter, then click "Apply Filters" to display only the relevant events. Click "No Filters" to return to display all the downloaded events with no filters (apart from the event types chosen above). You should use filters in conjunction with "Delete Visible Events" and many other functions in the EDIT menu to quickly select multiple events for deletion or editing. There is also a NOT filter to display all events (in a given date range if necessary) that do NOT contain a given word/phrase.
"Delete Visible Events": All the events that are visible will be marked for deletion. This only applies to visible events - subject to any date and text filters that you may have applied, and to the main "EVENT" types that have chosen to display.
"Keep Visible Events": Any visible events, including duplicates, that marked for deletion will not be deleted. Again, this only applies to visible events - subject to any date and text filters that you may have applied, and to the main "EVENT" types that you have chosen to display.
"Delete All Duplicates": When you download a calendar all the duplicates are automatically marked as "Duplicates" and "To Be Deleted" as soon as you click "Sync to Google". If you choose "Keep Visible Events", thereby unmarking all visible events (including duplicates) for deletion, you can reselect the Duplicates for deletion with this button, also available in the EDIT menu.
THE EDIT MENU:
"Delete All Duplicates": When you download a calendar all the duplicates are automatically marked as "Duplicates" and "To Be Deleted" as soon as you click "Sync to Google". If you choose "Delete No Visible Events", thereby unmarking all events (including duplicates) for deletion, you can reselect the Duplicates for deletion here.
"Undo Visible Text Edits": Any manual Edits that you have made to the Title, Summary or Location of events will be discarded, and the values will be set to their original value when you first downloaded the calendar. If the edits were already applied to Google then the events in question will remain marked as "to be Edited" until you sync again. This only applies to visible events - subject to any event type, date and text filters that you may have applied.
"Search/Replace": Replace any text in the Title, Summary or Location of all the visible events. Once again, this only applies to visible events - subject to any event, date and text filters that you may have applied. You can also use the wildcard (* asterisk) in the "Search" field to delete/replace ALL Titles/Summary/Location fields for the events displayed according to your filters. For example, you could put your address into the location fields for ALL events between two given dates that have the word "Home" in the title. There is also a checkbox option to "Add above text to the end of the original text" - this is only available if you have used the wildcard (* asterisk) in the second field; it enables you to add text to the end of every title, location or description field; this is useful to force Android smartphones to sync events that were refusing to sync.
"Delete Highlighted Events": Any selected rows will be marked for deletion. To select multiple rows either hold down the "Control" key and click multiple events, or click the first event of a given range then hold down the "Shift" key and click the last event in the range. You can also click and drag with the mouse to select a range or events and then hold down the "Control" key to deselect events selected on subsequent clicks. This can be used in conjunction with ordering - simply click certain column headers to order events by that column, eg "Created" date or "Start" date.
"Keep Highlighted Events": Any selected rows will be unmarked for deletion.
Restore Visible Deleted (1.5 only): This will mark as "restore" any visible events that you have previously deleted from Google with GCalToolkit. As long as you "Save Session", and do not overwrite it with a new download, you can "Continue Session" at any time to restore events that you have deleted.
Cancel Visible Restores (1.5 only): This will cancel any pending "restores" - note that this does not "Delete" events in Google that you have restored earlier, it simply cancels future "Restores" for any visible events.
Toggle Visible Busy & Toggle Highlighted Busy (2.x only): Once you have used the filters to display (or you have manually selected) a group of events you can select these to switch the Free/Busy status of all the events at once.
Copy/Move Events (2.x only): Once you have used the filters to display (or you have manually selected) a group of events you can use this to copy all the displayed or highlighted events into a different calendar (which you must create first in Google Calendar "Settings"). If you wish to "Move" the events then check the option "Delete Original Events After Copy".
The Options Menu:
"Relax Duplicates": The rules for duplicate detection can be relaxed to include any events with exactly the same title & start time - select "Relax Duplicates" in the Options menu in the Events Window. Please be careful with this option if you have single events that duplicate repeats - you should manually check that you do not delete the repeat duplicate, but only the singles. Do this in the "Preview Changes" or by filtering to view only "Repeat" events.
"Set Preferred Calendar" (2.x only): If you have downloaded multiple calendars and there are duplicates across several of them then GCalToolkit needs to know in which calendar you would like to keep the original event. By default this is your main calendar - in this window you can choose a different calendar as your "preferred calendar".
"Additive Filters": Normally when you change the filter text or dates ALL the events in your calendar are filtered according to these settings. With "Additive Filtering", when you change the text, fields or dates, the new filter is applied ONLY to the events that are already listed - in other words the new filter is added to the previous filter. So a filter for "Birthdays" in Title will show only events with the word "Birthdays" - with additive filtering enabled if you then search for "Paul" in the Summary then you will only see events with both "Birthday" in the Title AND "Paul" in the Summary. If you continue to filter the "Location" for "London", then you will only see events with "Birthday" in the Title, "Paul" in the Summary, and "London" in the Location... and so on. Use "No Filters" to clear all filtering and start again.
"Reset All Sessions": Deletes all previously saved calendar sessions from your hard drive.
How to clean up failed Syncs/Imports:
GCalToolkit lists events in rows and columns - you can change the order of the events by clicking at the top of a column. This allows you to click the "Created" column header to order your events by the date that they were created/imported/synced to Google Calendars, and then use multiple selection (ctrl/shift click + "Delete Highlighted Events" from the Edit menu) to delete a single Import/Sync session.
For example, if a failed import attempt mixed two calendars together in a single Google Calendar, you can delete all events that were created by the failed import without affecting your pre-existing data. Or, if you sync another calendar to your Google Calendar and then need to delete data that has been mixed in with your existing data, simply load up your Google Calendar in GCalToolkit, then click the "Created" column header to order the events by "Created" date. Next select the first event row created at the time of the sync, hold down the "shift" key and click the last event row of the rogue sync. Finally hit "Delete Selected Events" button in GCalToolkit to mark all the highlighted events for deletion and then "Sync to Google". Hey presto! All events created during the last faulty Sync will be deleted leaving all your previous data intact. Alternatively, you can use the DATE filter in conjunction with the "Created Date" option, but this is less accurate so you may have to manually deselect some events (you can only specify the DATE, not the TIME in the filters)
DELETE/RESTORE Limitations (version 1.5 Only)
In GCalToolkit version 1.5 you can undo the changes that you make to Google Calendars with GCalToolkit by reversing the operation with the program and then Syncing again. Delete/Restore will function normally for single events, and repeats with or without missing and modified exceptions. However, If you delete a modified exception to a repeat, then delete the repeat - and then restore the modified exception and the repeat, you will create a double for the modified exception.
SOFTPEDIA Guarantees that GCalToolkit is 100% clean:
Softpedia guarantees thatGCalToolkit 2.8 is 100% CLEAN, which means it does not contain any form of malware, including spyware, viruses, trojans and backdoors.
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